Gmail: Combine a Personal Email Account With Google Apps

How to link personal gmail account with google apps

If you have multiple email accounts hosted by Gmail or Google Apps, why not make life easier by combining them into one.  Here is how. 

First, log into your Gmail account.

Note – Although I will be demonstrating the process of sending Google Apps email to Gmail, the process can be reverse if desired.

gmail login

Click the gear icon at the top left of the page and select Mail Settings.

mail settings

On the settings page click the Account and Import tab then click Add another email address you own.

accounts and import

Enter your name and the Google Apps address you want to unify with your Gmail account. Click Next Step when done.

enter new email address

Keep the default setting on this page – Send through Gmail and Click Next Step.

confirm email address

Click Send Verification. This step verifies that you are the actual owner of the new email address.

verify email

Now you will be at the verification page. You can close this screen.

gmail verification page

At this point you need to log into your Google Apps account. Do not log out of your current account though. Log into both accounts at once using Chrome Incognito or Firefox Multifox Add-on.

In your Google Apps email you will see a message from the Gmail Team titled Gmail Confirmation.

gmail inbox - verification email

Open it and click the confirmation link.

gmail inbox - verification email

A confirmation screen will appear once you click the link your email address is confirmed. Log out of this Googla Apps account now.

confirmation success

Back in your Gmail account, under the Accounts and Import tab under Settings, ensure the radio button Reply from the same address the message was sent to is selected.

This will ensure there is no confusion when replying to emails sent to either account.

reply from same address

Now setup the Gmail account to receive email from your Google Apps account.

Click Add POP3 Email Account.

add pop 3

Type in your Google Apps email address and click Next Step.

add  email address

Here it gets a bit tricky. Enter in the following:

  • Username: Type in your full Google Apps email address.
  • Password: The correct password for this account.
  • POP Server: set to pop.gmail.com
  • Port: Set it to 995.
  • Check Always Use a Secure Connection (SSL) When Retrieving Mail.
  • Optional – You can label incoming messages to make it easier to know which account is receiving messages.

Note: The option to Leave a copy of retrieved messages on the server does not work. It also does not affect your other account. Once you have everything set up, click Add Account.

add account pop access

Editor Note: I recommend following the step above by leaving a copy of the email on the server vs. having the email deleted once its downloaded via POP. If however you would like to change this behavior, do so under the source accounts Forwarding and POP/IMAP settings as shows below. You can Keep the email in the inbox, Mark it read, archive it (recommended setting) or delete it.

image

The account should be listed under the Pop3 settings as displayed below. The initial mail checking process takes up to 15 minutes to finish however this depends on the size of your inbox being downloaded.

confirmation complete

With everything configured, email from both accounts will now be delivered to your single Gmail account. When sending a new email from Gmail, click the change link to select which email address to send the email From.

change email address

choose address in gmail

 

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